Upload new Middle School set up check list
Upload post conversion task list
| School set up tasks for Go Live | ||
|---|---|---|
| Top | School | |
| 1 | Set-Up>Details: pre-cnversion | Review details on the general and address tabs. Add the default transcript definition. Select the Class to Daily Attendance procedure. *Notice the ministry number should not have the leading zero. |
| 2 | Set-Up>Preferences: Pre-Conversion | Review all the categories excl Conduct, Lunch, Fees and Remote control. Daily Attendance = Classroom input type is Period. Daily Att for past dates is selected. Show daily side tab in staff view is deselected. Class Attendance = Post mode is Post and allow date change is selected. Staff Attendance = Button 1 reads TOC and Popup is selected. Grade = Notice the report card message field. Schedule = Notice the schedule mode reads secondary. Secondary Sch Mgmt = Sole Communication = Select the Require moderation box. |
| Top | Schedule | Select the correct Year ID and set Active. |
| 3 | Calendars>Dates | Review and update day type for non school days |
| Top | Admin Top Tab | |
| 4 | Reference>Codes | Attendance reasons, Enrollment code, Withdrawal codes, and BC Departments. |
| 5 | Comments>Codes | Review the school comment bank. Check the replacement characters. See school comment bank tokens reference material. |
| Top | Grades | |
| 6 | Grade Terms | Add reporting periods. If your school provides three report cards in a year, there will be three grade terms. If your school provides four report cards in a year, there will be four grade terms. |
| Top | Schedule | |
| 7 | Structure | Set up terms, days and periods for elementary and middle schools. |
| Top | School | |
| 8 | Calendar>Dates | Update the Day Num for your in session school days. |
| Top | Student | |
| 9 | Options>Mass Update | Assign Calendar |
| 10 | Options>Modify List | Assign Homeroom |
| 11 | Snapshot | Create Snapshots for each homeroom and grade level grouping |
| Top | Staff | |
| 12 | Options>Add | Staff records should not be added or deleted at the school level though it is possible for the school to update details in the record |
| 13 | Options>Modify List | Assign Homeroom; primary only |
| Top | Schedule | |
| 14 | Courses | |
| 15 | Courses>Details | Update course details |
| 16 | Courses>Details>Grading | Transcript Definition |
| 17 | Schedule Attributes | Define the number of sections |
| 18 | Master | Initialize Sections |
| 19 | Master | Review and update course sections. Possibly correct the Max class size or the Schedule pattern. |
| 20 | Master>Roster | Add students using snapshots. Do this for all Attendance and subject courses. |
| Before continuing, all previous work must be completed. | ||
| Top | Grades | |
| Fin | Grade Input | Select Prepare Grade Input and follow the wizard. |
| District Process for User accounts: | ||
| 1 | School administrator used the Who Am I (aka SIS request tool) to submit a request for a staff.** Look up the details of the decision tree in the SIS Who Am I decision tree document. | URL:https://intranet.sd61.bc.ca/BCeSISAccountRequest/ |
| 2 | The school admin assistant receives a notification about the request so the staff record can be completed in MyEd BC. Requirements for creating a staff record are: First name, Last name, Staff Type, Employee ID, Calendar ID, and primary email (their SD61 email). | Staff records are only entered into MyED BC once. If the staff member had a previous posting in a MyEd BC school, do NOT create a staff record. |
| 3 | If the staff member has a new role requested or they are getting a MyED BC useraccount for the first time, they will need to access the online training required. | All training materials can be found on this web site. |
| 4 | Once the assessment has been submitted by the staff member and they have successfully understood the training material, the useraccount request will be completed. | |
| 5 | Under School view, Staff top tab, find the staff record. The default field set will show the useraccount log in and generated password. |