Secondary Clerk – Assessment Secondary Clerk Training Assessment Name First Last Please enter your District Email Address* FOIPPA ModuleClick on the following lines that are examples of personal information.* Race John Smith works at 234 First Ave. Marital Status Work email address Job title Student #555656 failed the Biology 12 exam The Vice-Principal is having surgery Katie Billings is a student FOIPPA places limitations on how personal information can be collected, used or disclosed. Which of the following statements is correct?* Where personal information is collected directly from an individual, the purposes do not have to be explained. Employees can disclose personal information to any public body for any purpose. Public bodies may disclose personal information without consent of the individual for a purpose considered appropriate in the circumstances. f Employees can only use or disclose personal information for its intended purposes. Most security breaches are a result of technological errors.*Select oneTrueFalseWhich of the following is not an effective physical security measure?* Restricting access to keys Keeping sensitive personal information in locked cabinets whenever possible. Ripping up paper records containing personal information before disposing of them. Ensuring personal information you are working on is not visible to others. Fundamentals ModuleRefer to the Fundamentals user guide and video.Never use the back button in your internet browser to return to the previous page.*Select oneTrueFalseA student record can be found by:* Using Control>F Using the paginator Using the records navigation bar All of the above After selecting a student, the student side tabs reveal information about that student only.*Select oneTrueFalseWhere would a user go to view or edit all alert information for a student?* Quick status icon Student Side Tab>Contacts>Alerts Student Top Tab>Details Side Tab>Alerts All of the above Student Tab>Alerts Reference Fundamentals Training Video: 28:02A student's IEP can be viewed from which of the following side tabs:* Documents Assessment Membership Details The user can control the view-able columns in any list by creating...* a custom field set a custom filter a custom query a custom quick report Which list of information will always remain static unless changes are made by the user?*Select oneSnapshotQueryA custom Quick Report can be created using any available field and saved for future use.*Select oneTrueFalseRemoving a field when creating a custom field set will delete the information in that field.*Select oneTrueFalseSnapshots and Queries can be saved for quick access from the Filter drop down menu.*Select oneTrueFalseIt is necessary to log a Web Help Desk ticket in order to change your MyEducation BC password.*Select oneTrueFalseIt is necessary for a user to have multiple MyEducation BC accounts if the user is associated with more than one school.*Select oneTrueFalseWhen creating a snapshot it is necessary to group selected students together by going to Options>Show selected before creating the snapshot.*Select oneTrueFalseRemoving a snapshot from the Filter drop down menu will also delete the snapshot.*Select oneTrueFalseEnrollment ModuleRefer to the Enrollment user guide and videos.When entering a student date of birth, it is important to ensure that the proper day/month sequence is used in order to avaoid duplicate student records.*Select oneTrueFalseA student's enrollment status must be set to __________ on the first day he/she attends classes in order to take attendance for the student.* Active Former Graduated Withdrawn PreReg It is necessary to add additional demographic information to the student demographics sub-top tab that is not included in the registration wizard.*Select oneTrueFalseValidating an address ensures the user has entered in the proper address for a student contact.*Select oneTrueFalseWhich alert is reserved for students with life threatening illnesses?* Health Medical Other Enrollment history for an individual student can be found from which student side tab?* Academics Documents Details Membership Assessments The student transfer functionality may be used for students transferring to any MyEd school in the province.*Select oneTrueFalseWhich of the following is not a correct enrollment status code?* S=Status Change W=Withdraw Y=Change in Year of Graduation A=Active E=Enrolled Which enrollment report identifies all student enrollment activity in your school between a designated period of time?* Enrollment Activity Enrollment Break Down Permanent Student Record Student Profile An authorized parent or guardian should have their contact type set to _______________.* TCO Regular Contact Out of District Emergency CCO Indigenous ancestry information may be edited or viewed for a student from which side-sub tab?* Alerts Demographics Citizenship Programs Language and Culture Attendance ModuleRefer to the Attendance user guide and videos.Select all the available options below when entering in a daily absence record for groups of students.* Query Homeroom Snapshot Selection Section Daily attendance taken from the office must be pushed out from the Class Office side tab to override any unexcused class attendance records taken by teachers.*Select oneTrueFalseWhen recording a late, the system will automatically record the current time.*Select oneTrueFalseWhen viewing an individual student attendance record, which tool allows the user access to Current Year or All Records?* Filter Quick Report Options Field Set Icon The user can add or delete an individual student daily, or class attendance record after selecting the student from the Student top tab.*Select oneTrueFalseWhich filter will I select from the Class Office side tab in order to view all students that already have a daily or class attendance record?* Attendance Discrepency All Records Attendance Activity Truant List Teachers can add multi-day attendance records for students.*Select oneTrueFalseWhich side tab should school use to identify students who are at-risk based on attendance.* Class History Class Office Class Trends Daily Summary The user can view and print class attendance records for an individual student from which two locations?* Attendance Top Tab>Class Trends Side Tab Student Top Tab>Class Attendance Side Tab Attendance Top Tab>Class History Side Tab Attendance Top Tab>Daily History Side Tab Select two of the above.
