Secondary Administrative Assistant Assessment

Name

First Last

Please enter your District Email Address*

FOIPPA Module

Click on the following lines that are examples of personal information.*

FOIPPA places limitations on how personal information can be collected, used or disclosed. Which of the following statements is correct?*

Employees can only use or disclose personal information for its intended purposes.
Public bodies may disclose personal information without consent of the individual for a purpose considered appropriate in the circumstances.
Employees can disclose personal information to any public body for any purpose.
Where personal information is collected directly from an individual, the purposes do not have to be explained.

Most security breaches are a result of technological errors.

Which of the following is not an effective physical security measure?*

Ripping up paper records containing personal information before disposing of them.
Ensuring personal information you are working on is not visible to others.
Restricting access to keys
Keeping sensitive personal information in locked cabinets whenever possible.

Fundamentals Module

Refer to the Fundamentals user guide and video.

Never use the back button in your internet browser to return to the previous page.*

A student record can be found by:*

Using Control>F
Using the paginator
Using the records navigation bar
All of the above

After selecting a student, the student side tabs reveal information about that student only.*

Where would a user go to view or edit all alert information for a student?*

Reference Fundamentals Training Video: 28:02

A student's IEP can be viewed from which of the following side tabs:*

Assessment
Details
Documents
Membership

The user can control the view-able columns in any list by creating...*

a custom field set
a custom quick report
a custom filter
a custom query

Which list of information will always remain static unless changes are made by the user?*

A custom Quick Report can be created using any available field and saved for future use.*

Removing a field when creating a custom field set will delete the information in that field.*

Snapshots and Queries can be saved for quick access from the Filter drop down menu.*

It is necessary to log a Web Help Desk ticket in order to change your MyEducation BC password.*

It is necessary for a user to have multiple MyEducation BC accounts if the user is associated with more than one school.*

When creating a snapshot it is necessary to group selected students together by going to Options>Show selected before creating the snapshot.*

Removing a snapshot from the Filter drop down menu will also delete the snapshot.*

Enrollment Module

Refer to the Enrollment user guide and videos.

When entering a student date of birth, it is important to ensure that the proper day/month sequence is used in order to avaoid duplicate student records.*

A student's enrollment status must be set to __________ on the first day he/she attends classes in order to take attendance for the student.*

It is necessary to add additional demographic information to the student demographics sub-top tab that is not included in the registration wizard.*

Validating an address ensures the user has entered in the proper address for a student contact.*

Which alert is reserved for students with life threatening illnesses?*

Health
Medical
Other

Enrollment history for an individual student can be found from which student side tab?*

The student transfer functionality may be used for students transferring to any MyEd school in the province.*

Which of the following is not a correct enrollment status code?*

Which enrollment report identifies all student enrollment activity in your school between a designated period of time?*

Enrollment Activity
Student Profile
Enrollment Break Down
Permanent Student Record

An authorized parent or guardian should have their contact type set to _______________.*

Indigenous ancestry information may be edited or viewed for a student from which side-sub tab?*

Attendance Module

Refer to the Attendance user guide and videos.

Select all the available options below when entering in a daily absence record for groups of students.*

Daily attendance taken from the office must be pushed out from the Class Office side tab to override any unexcused class attendance records taken by teachers.*

When recording a late, the system will automatically record the current time.*

When viewing an individual student attendance record, which tool allows the user access to Current Year or All Records?*

Filter
Quick Report
Field Set Icon
Options

The user can add or delete an individual student daily, or class attendance record after selecting the student from the Student top tab.*

Which filter will I select from the Class Office side tab in order to view all students that already have a daily or class attendance record?*

Truant List
All Records
Attendance Discrepency
Attendance Activity

Teachers can add multi-day attendance records for students.*

Which side tab should school use to identify students who are at-risk based on attendance.*

Daily Summary
Class History
Class Office
Class Trends

The user can view and print class attendance records for an individual student from which two locations?*

Attendance Top Tab>Class History Side Tab
Attendance Top Tab>Class Trends Side Tab
Attendance Top Tab>Daily History Side Tab
Student Top Tab>Class Attendance Side Tab

Select two of the above.

Daily Scheduling Module

Refer to the Daily Scheduling user guide and videos.

When printing a student schedule it may be preferable to choose to sort by__________.*

Term
Schedule Expressions
Course

Printing student schedules for all students can be accessed from the Student top tab>Reports drop down window.*

From the Workspace, the Matrix view allows which of the following (Check all that apply).*

Dragging a course from one period to another
Visual display of course requests for the following school year
Hovering over the request to view availability in the matrix
Drag and Drop course requests to the matrix
Override conflicts and schedule more than one class in a single period

From the Workspace, the List view allows which of the following (Check all that apply):*

Clicking the Add button next to a course request to view all available sections of that course.
Dragging a course from one period to another
Drag and drop course requests
Hovering over a request to display availability
Override conflicts and schedule more than one class in a single period

The Schedule Master Pick List allows the scheduler to filter courses based on which of the following (Select all that apply).*

Term
Valid Sections Only
Department
Period

The Schedule Master Pick List does not display combined classes enrollment totals.*

Which button allows the user to discard any changes made to a student schedule before posting?*

Click the _________ button to activate course changes for a student schedule.*

Validate
Add
Post
Confirm

Transcript records for dropped courses must receive (Select all that apply).*

Final Mark of W
Zero credit value
Completion date
Completion Comment

The Conflicts side tab displays (Select all that apply):*

Other closed sections of scheduled classes
Other available sections of scheduled classes
Enrollment totals
Schedule change history
Scheduled classes

Teachers may be added or deleted from course sections from:*

Schedule top tab>Master side tab
Schedule top tab>Structure side tab
Schedule top tab>Courses side tab
Schedule top tab>Schedules side tab

When creating a new course section you must (Select all that apply):*

Scheduling a group of students into the section roster from the Schedule top tab is only recommended if the user is confident there are no conflicts for any students.*

Grades Management Module

Refer to the Grades Management user guide and videos.

A transcript definition...*

All of the above
...determines the calculation for GPA
...determines the columns for grades input.
...does not have to be applied to all courses
...determines the relationship between a percent and a letter grade.

The Prepare Grade Input process (Select all that apply)...*

...creates the necessary grades entry columns.
...creates a transcript record for students in the course
...establishes the grade post control dates
...allows teachers to enter term marks

The window of time where teachers can input grades is govern by the:*

Post Columns
Grade Input side tab
Course dates
Grade Post Control

When entering term grades for a teacher, after selecting the course which setting will you select from the Grade Columns Drop down window?*

Post Columns-All
All
Post Columns-Term

Which tool appears from the Transcript side tab that controls visiblity of transcript records based on the transcript defenition applied to that course?*

Data Dictionary
Field Set
Filter
All of the Above

After withdrawing a student from a course where a transcript record exists it is necessary to edit the transcript record to include which of the following?*

Final Mark of W
Zero credit value
Completion date
All of the above

Which report card related functionality exists in the School set-up preferences?*

Report card message
Transcript auto-calculation options
Allowing term wieght controls for teachers
All of the above

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