Secondary Administrative Assistant Assessment Secondary Administrative Assistant Training Assessment Name First Last Please enter your District Email Address* FOIPPA ModuleClick on the following lines that are examples of personal information.* John Smith works at 234 First Ave. Work email address The Vice-Principal is having surgery Marital Status Job title Katie Billings is a student Race Student #555565 failed the Biology 12 exam FOIPPA places limitations on how personal information can be collected, used or disclosed. Which of the following statements is correct?* Public bodies may disclose personal information without consent of the individual for a purpose considered appropriate in the circumstances. Where personal information is collected directly from an individual, the purposes do not have to be explained. Employees can only use or disclose personal information for its intended purposes. Employees can disclose personal information to any public body for any purpose. Most security breaches are a result of technological errors.Select oneTrueFalseWhich of the following is not an effective physical security measure?* Restricting access to keys Ensuring personal information you are working on is not visible to others. Keeping sensitive personal information in locked cabinets whenever possible. Ripping up paper records containing personal information before disposing of them. Fundamentals ModuleRefer to the Fundamentals user guide and video.Never use the back button in your internet browser to return to the previous page.*Select oneTrueFalseA student record can be found by:* Using Control>F Using the paginator Using the records navigation bar All of the above After selecting a student, the student side tabs reveal information about that student only.*Select oneTrueFalseWhere would a user go to view or edit all alert information for a student?* All of the above Quick status icon Student Side Tab>Contacts>Alerts Student Top Tab>Details Side Tab>Alerts Student Tab>Alerts Reference Fundamentals Training Video: 28:02A student's IEP can be viewed from which of the following side tabs:* Details Documents Assessment Membership The user can control the view-able columns in any list by creating...* a custom field set a custom query a custom filter a custom quick report Which list of information will always remain static unless changes are made by the user?*Select oneSnapshotQueryA custom Quick Report can be created using any available field and saved for future use.*Select oneTrueFalseRemoving a field when creating a custom field set will delete the information in that field.*Select oneTrueFalseSnapshots and Queries can be saved for quick access from the Filter drop down menu.*Select oneTrueFalseIt is necessary to log a Web Help Desk ticket in order to change your MyEducation BC password.*Select oneTrueFalseIt is necessary for a user to have multiple MyEducation BC accounts if the user is associated with more than one school.*Select oneTrueFalseWhen creating a snapshot it is necessary to group selected students together by going to Options>Show selected before creating the snapshot.*Select oneTrueFalseRemoving a snapshot from the Filter drop down menu will also delete the snapshot.*Select oneTrueFalseEnrollment ModuleRefer to the Enrollment user guide and videos.When entering a student date of birth, it is important to ensure that the proper day/month sequence is used in order to avaoid duplicate student records.*Select oneTrueFalseA student's enrollment status must be set to __________ on the first day he/she attends classes in order to take attendance for the student.* Active Former Graduated Withdrawn PreReg It is necessary to add additional demographic information to the student demographics sub-top tab that is not included in the registration wizard.*Select oneTrueFalseValidating an address ensures the user has entered in the proper address for a student contact.*Select oneTrueFalseWhich alert is reserved for students with life threatening illnesses?* Health Medical Other Enrollment history for an individual student can be found from which student side tab?* Academics Documents Details Membership Assessments The student transfer functionality may be used for students transferring to any MyEd school in the province.*Select oneTrueFalseWhich of the following is not a correct enrollment status code?* Y=Change in Year of Graduation S=Status Change A=Active W=Withdraw E=Enrolled Which enrollment report identifies all student enrollment activity in your school between a designated period of time?* Student Profile Enrollment Activity Enrollment Break Down Permanent Student Record An authorized parent or guardian should have their contact type set to _______________.* Out of District Emergency Regular Contact TCO CCO Indigenous ancestry information may be edited or viewed for a student from which side-sub tab?* Alerts Language and Culture Demographics Programs Citizenship Attendance ModuleRefer to the Attendance user guide and videos.Select all the available options below when entering in a daily absence record for groups of students.* Selection Query Section Snapshot Homeroom Daily attendance taken from the office must be pushed out from the Class Office side tab to override any unexcused class attendance records taken by teachers.*Select oneTrueFalseWhen recording a late, the system will automatically record the current time.*Select oneTrueFalseWhen viewing an individual student attendance record, which tool allows the user access to Current Year or All Records?* Field Set Icon Options Quick Report Filter The user can add or delete an individual student daily, or class attendance record after selecting the student from the Student top tab.*Select oneTrueFalseWhich filter will I select from the Class Office side tab in order to view all students that already have a daily or class attendance record?* All Records Truant List Attendance Discrepency Attendance Activity Teachers can add multi-day attendance records for students.*Select oneTrueFalseWhich side tab should school use to identify students who are at-risk based on attendance.* Class History Class Office Daily Summary Class Trends The user can view and print class attendance records for an individual student from which two locations?* Attendance Top Tab>Class Trends Side Tab Attendance Top Tab>Daily History Side Tab Student Top Tab>Class Attendance Side Tab Attendance Top Tab>Class History Side Tab Select two of the above.Daily Scheduling ModuleRefer to the Daily Scheduling user guide and videos.When printing a student schedule it may be preferable to choose to sort by__________.* Schedule Expressions Term Course Printing student schedules for all students can be accessed from the Student top tab>Reports drop down window.*Select oneTrueFalseFrom the Workspace, the Matrix view allows which of the following (Check all that apply).* Override conflicts and schedule more than one class in a single period Visual display of course requests for the following school year Dragging a course from one period to another Drag and Drop course requests to the matrix Hovering over the request to view availability in the matrix From the Workspace, the List view allows which of the following (Check all that apply):* Clicking the Add button next to a course request to view all available sections of that course. Hovering over a request to display availability Dragging a course from one period to another Drag and drop course requests Override conflicts and schedule more than one class in a single period The Schedule Master Pick List allows the scheduler to filter courses based on which of the following (Select all that apply).* Period Department Term Valid Sections Only The Schedule Master Pick List does not display combined classes enrollment totals.*Select oneTrueFalseWhich button allows the user to discard any changes made to a student schedule before posting?* Delete Undo Revert Update Add Click the _________ button to activate course changes for a student schedule.* Confirm Validate Add Post Transcript records for dropped courses must receive (Select all that apply).* Completion Comment Final Mark of W Completion date Zero credit value The Conflicts side tab displays (Select all that apply):* Other available sections of scheduled classes Enrollment totals Schedule change history Scheduled classes Other closed sections of scheduled classes Teachers may be added or deleted from course sections from:* Schedule top tab>Structure side tab Schedule top tab>Master side tab Schedule top tab>Courses side tab Schedule top tab>Schedules side tab When creating a new course section you must (Select all that apply):* Enter a Schedule term code Enter a course code Enter a period and day schedule Enter a primary teacher Enter an enrollment maximum Enter a track ID Scheduling a group of students into the section roster from the Schedule top tab is only recommended if the user is confident there are no conflicts for any students.*Select oneTrueFalseGrades Management ModuleRefer to the Grades Management user guide and videos.A transcript definition...* ...determines the relationship between a percent and a letter grade. ...determines the calculation for GPA ...determines the columns for grades input. All of the above ...does not have to be applied to all courses The Prepare Grade Input process (Select all that apply)...* ...allows teachers to enter term marks ...creates a transcript record for students in the course ...establishes the grade post control dates ...creates the necessary grades entry columns. The window of time where teachers can input grades is govern by the:* Course dates Grade Input side tab Post Columns Grade Post Control When entering term grades for a teacher, after selecting the course which setting will you select from the Grade Columns Drop down window?* Post Columns-All Post Columns-Term All Which tool appears from the Transcript side tab that controls visiblity of transcript records based on the transcript defenition applied to that course?* All of the Above Data Dictionary Field Set Filter After withdrawing a student from a course where a transcript record exists it is necessary to edit the transcript record to include which of the following?* Final Mark of W Zero credit value Completion date All of the above Which report card related functionality exists in the School set-up preferences?* Report card message Transcript auto-calculation options Allowing term wieght controls for teachers All of the above
