Middle/Elementary School Administrative Assistant Quiz Middle/Elementary School Administrative Assistant Training Assessment First Name:* Last Name:* Please enter your District Email Address* FOIPPA ModuleClick on the following lines that are examples of personal information.* Student #555656 failed the Biology 12 exam Work email address Race Katie Billings is a student John Smith works at 234 First Ave. Job title Marital status The Vice-Principal is having surgery FOIPPA places limitations on how personal information can be collected, used or disclosed. Which of the following statements is correct?* Where personal information is collected directly from an individual, the purposes do not have to be explained. Employees can disclose personal information to any public body for any purpose. Public bodies may disclose personal information without consent of the individual for a purpose considered appropriate in the circumstances. Employees can only use or disclose personal information for its intended purposes Most security breaches are a result of technological errors.*Select oneTrueFalseWhich of the following is not an effective physical security measure?* Ensuring personal information you are working on is not visible to others. Restricting access to keys Ripping up paper records containing personal information before disposing of them. Keeping sensitive personal information in locked cabinets whenever possible. Fundamentals ModuleRefer to the Fundamentals user guide and video.Control>F can be used to search in any list field.*Select oneTrueFalseNever use the back button in your internet browser to return to the previous page.*Select oneTrueFalseA student record can be found by:* Using Control>F Using the paginator Using the records navigation bar All of the above After selecting a student, the student side tabs reveal information about that student only.*Select oneTrueFalseWhere would a user go to view or edit all alert information for a student?* Quick status icon Student Top Tab>Details Side Tab>Alerts Student Side Tab>Contacts>Alerts Student Tab>Alerts All of the above Reference Fundamentals Training Video: 28:02A student's IEP can be viewed from which of the following side tabs:* Documents Details Assessment Membership Check off all the available options for contacts from the list below:* Parent/Guardian Authorized Contact Type Receives email Emergency Priority Include on IEP The user can control the view-able columns in any list by creating...* a custom quick report a custom field set a custom filter a custom query Which list of information will always remain static unless changes are made by the user?*Select oneSnapshotQueryA custom Quick Report can be created using any available field and saved for future use.*Select oneTrueFalseSnapshots and Queries can be saved for quick access from the Filter drop down menu.*Select oneTrueFalseSnapshots and Queries can only be viewed by the user who created it.*Select oneTrueFalseAttendance ModuleRefer to the Attendance Module user guide and video.Which of the following is an option when selecting groups of students for absence entry?* Section Homeroom Query Snapshot Selection All of the above Reference Attendance Management Training Video: 2:53Daily attendance taken from the office must be pushed out from the Class Office Side Tab before it is view-able by teachers.*Select oneTrueFalseThe absence code indicates the reason why a student is absent.*Select oneTrueFalseWhen recording a Late, the system will automatically input the current time.*Select oneTrueFalseUsing the portion of a day drop down window will indicate an arrival or departure time.*Select oneTrueFalseReference Attendance Management Training Video 3:54It is necessary to add an Arrival or Departure AFTER entering a portion of the day absence.*Select oneTrueFalseWhich Attendance side tab allows the user to record absences based on a class list?* Daily office Daily Batch Class Office Daily Roster It is necessary for teachers to enter both class and daily attendance.*Select oneTrueFalseAttendance history for all students can be printed from:* Student Top Tab>Select a Student>Reports Drop Down Menu>Attendance History Student Top Tab>Reports Drop Down Menu>Other Jurisdiction>Attendance History Student Top Tab>Reports Drop Down Menu>Attendance History Which report will identify students with perfect attendance?* Attendance history Attendance Call Sheet Principal's Attendance Attendance Bullitin Which report will identify teachers who have not posted attendance?* Attendance History Attendance Call Sheet Daily Attendance Post Verification Daily Attendance Totals Enrollment ModuleRefer to the Enrollment user guide and video.To enroll a new student the user must start from the Student top tab.*Select oneTrueFalseA student's enrollment status must be set to Active in order to take attendance on that student.*Select oneTrueFalseWhen entering in addresses for students and contacts all abbreviations must be validated using the Canada Post conventions.*Select oneTrueFalseIt is not possible to reorder the emergency contacts list once they are entered in the system.*Select oneTrueFalseWhich contact type should be selected for Parents/Guardians?*Select oneRegular ContactEmergency ContactEnrollment details for a student can be found on which student side tab?* Membership Details Assessment Documents Transcript In order to to change the grade level for a student the user must change the Year of Graduation for the student.*Select oneTrueFalseWhich Alert is reserved for students with life threatening illnesses only?*Select oneHealth AlertMedical AlertThe student transfer functionality enables user to transfer students to and from any school in the province.*Select oneTrueFalseWhere can the user find the input field to enter in a Next School Name to pre-transition an individual student to another school?* Membership Side Tab Documents Side Tab Details Side Tab Assessment Side Tab It is possible to mass pre-transition groups of students with an Active enrollment status using Mass Update or Modify List.*Select oneTrueFalseThe Enrollment Activity report allows the user to select a date range to display enrollment activity.*Select oneTrueFalseScheduling ModuleRefer to the Scheduling user guide and video.Which scheduling side tab allows the user to add or delete course sections?* Courses Schedule Attributes Structure Schedules Master Which scheduling side tab allows the user to mass create the total number of sections for all courses?* Courses Master Structure Schedule Attributes Schedules The Sections side tab>Teachers leaf allows the user to add multiple teachers to any course section.*Select oneTrueFalseWhich of the following tasks MUST be completed after adding course sections?*Select oneRefresh Course CatalogueInitialize SectionsPrepare Grade InputSchedule terms are dates that represent milestones during the year when you report academic progress.*Select oneTrueFalseIt is possible to mass update the Schedule Term field for all course sections to FY.*Select oneTrueFalseHow many periods in a day should be set up for attendance?* 1 2 3 4 Staff homerooms are assigned from the student top tab.*Select oneTrueFalseStudent homerooms must be assigned one student at a time.*Select oneTrueFalseAfter assigning homerooms to staff and students, the user can mass populate the sections (Classes) using a...* Query Custom Field Set Snapshot Filter Individual or groups of student can be removed and placed into other sections from the Sections side tab>Rosters leaf.*Select oneTrueFalseWhich student side tab can also be used when changing the course section for an individual student?* Details Academics Assessments Schedule Grades ManagementRefer to the Grades Management user guide and video.To input a school message to appear on all report cards go to:* School Top Tab>Set Up Side Tab>Preferences Leaf>Category drop down = Grades School Top Tab>Set Up Side Tab>Category drop down = Grades School Top Tab>Set Up Side Tab>Preferences Leaf Grade terms must be defined and prepared before term marks can be entered by teachers.*Select oneTrueFalseTranscript definitions are only applied to ATT--AM course sections.*Select oneTrueFalseIt is necessary to Prepare Marks Entry for all courses in order to set up Grade Post Controls.*Select oneTrueFalseA visual indicator will appear in a teachers gradebook if office staff or administration enter or edit a mark for a student.*Select oneTrueFalseWhich keyboard short cut will fill down a grade, work habit or comment to all cells below in a column?* CTRL>D CTRL>R CTRL>A CTRL>F Individual student transcript records can be entered or editted from the Student Top Tab>*Select oneAcademics Side TabAssessment Side TabTranscript Side TabDetails Side TabWhen viewing or editing individual student transcript records, use the Data Dictionary to select the correct transcript definition or select ALL.*Select oneTrueFalseAny changes made directly on a student transcript record will not appear in a teacher's gradebook.*Select oneTrueFalseBefore running report cards it is recommended that the office run which two reports?* Transcript Audit Report Qualification List Grades Post Verification Report Grade Distribution Check the two recommended reports.
